Privacy Policy – Henleys Allotments
Henleys Allotment Tenants Privacy Notice
When you sign and return your Allotment Application and subsequent Tenancy Agreement the information you provide (personal information such as name, address, email address, phone number and payment details) will be processed and stored so that it is possible to contact you and respond to your correspondence, provide information, send invoices and receipts relating to your allotment tenancy. Your personal information will not be shared or provided to any other third party.
The Councils Right to Process Information
Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract.
Information Security
Thatcham Town Council cares to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and relevant policies.
We will only keep your data for the purpose it was collected and only for as long as is necessary. After which it will be deleted.
Your Rights
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer at: enquiries@thatchamtowncouncil.gov.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: enquiries@thatchamtowncouncil.gov.uk
Information Deletion
If you wish Thatcham Town Council to delete the information about you after you have either withdrawn your allotment tenancy application, surrendered your allotment tenancy or have been given notice to quit, please contact: enquiries@thatchamtowncouncil.gov.uk
Right to Object
If you believe that your data is not being processed for the purpose it has been collected, you may object: Please contact enquiries@thatchamtowncouncil.gov.uk
Rights Related to Automated Decision Making and Profiling
Thatcham Town Council does not use automated decision making or profiling of personal data.
To Sum Up
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data.
Complaints
If you have a complaint regarding the way your personal data has been processed you may make a complaint to Thatcham Town Council Data Information Officer: enquiries@thatchamtowncouncil.gov.uk and the Information Commissioners Office casework@ico.org.uk Tel: 0303 123 1113.
